ARTICLE III – Meetings

Section 1. Time and Place. The Commission shall meet at least semi-annually at a time and place determined by the Chair. Meetings may be conducted through telephone conference calls or online video conference meetings provided that each participant can communicate in real time with all other participants.

Section 2. Open Meetings. All meetings of the Commission shall be conducted in accordance with the Open Meetings Act.

Section 3.  Notice; Waiver. Notice of all meetings of the Commission, stating the time, date, and place, shall be provided to each Member by email not less than seven (7) days prior to the holding thereof, except that meetings may be held on shorter notice if a simple majority of the Members shall agree and that reasonable notice of a committee meeting shall be given prior to the meeting. Any Member may waive notice for any meeting by attending the meeting or by filing with the Chair a written waiver of the meeting notice either before or after the meeting.

Section 4.  Public Notice. Notice of all meetings of the Commission, stating the time, date, and place, shall be provided to the public by posting on the Commission website. Meeting agendas will be posted in this same location when the meeting notice is posted or not less than 24 hours before the meeting.

Section 5.  Quorum. The majority of the Members then serving on the Commission, not including the Non-Voting Members, constitutes a quorum at any meeting for the conduct of the business of the Commission. A Member who attends a meeting by conference call, online video conference meeting or other means by which the Member can communicate in real time with all other participants shall be counted towards a quorum.

Section 6.  Voting at a Meeting. A proposed action of the Commission shall be made by resolution. The Non-Voting Members shall have no right to vote on any matter brought before the Commission, and shall serve in an advisory capacity only. All other Members present and counted towards a quorum at a meeting of the Commission shall be entitled to one vote on a resolution. There shall be no voting by proxy. Voting may be conducted via telephone conference calls or online video conference meetings as provided in Section 1 above. The minutes of Commission meetings shall record the vote of each Member on each action.

Section 7.  Voting by Electronic Mail Without a Meeting. Any action required or permitted to be taken at any meeting may be taken without a meeting. The Commission will appoint from staff a liaison to administer votes taken by email without a meeting (the “Staff Administrator”). The Staff Administrator shall deliver a resolution setting forth the action to be taken by the Commission by an email addressed to the full Commission. The Members shall each vote on the resolution by email response addressed to the Staff Administrator. The Staff Administrator shall tally the email votes, and forward the tally, along with the all the email votes, to the Vice Chair. The Vice Chair shall confirm the tally, and report the result of the vote to the Chair. The Chair shall report the tally to the Commission no later than one day following the email voting deadline stated in the Staff Administrator’s email. A resolution made by email vote will pass only upon the affirmative vote of a majority of the Members then serving on the Commission, not including the Non-Voting Members. The resolution, the result of the email vote, and the deadline for the email vote shall be recorded in the minutes of the meeting of the Commission that follows an email vote.

Section 8.  Duties of the Chair. The Chair shall preside at all meetings of the Commission; may sign and execute, in the name of the Commission, all authorized contracts, agreements or other instruments; and shall have other duties as may from time to time be assigned by the Commission or as otherwise prescribed by law or these Bylaws

Section 9.  Duties of the Vice Chair. The Vice Chair shall have such duties as delegated by the Chair. At the request, absence, or disability of the Chair, the Vice Chair shall perform all the duties, and when so acting shall have all the powers, of the Chair.

Section 10.  Conduct of Meetings. Meetings of the Commission shall be conducted in accordance with Robert’s Rules of Order in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, or any rules which the Members may adopt.

Section 11.  Books and Records. The Commission shall keep at its principal office correct and complete books and records of account, activities, and transactions of the Commission, minutes of the proceedings of the Members and any committee of the Commission, and a current list of the Members and their business addresses. Any of the books, records, and minutes of the Commission may be in written form or in any other form capable of being converted into written form within a reasonable time.