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Meetings

Meetings of the MD 250 (Maryland Semiquincentennial) Commission are open to the public. As part of its general operating procedure, the Commission offers an opportunity for the public to express their views at each meeting as part of a public comment period. Speakers are permitted to comment on any agenda item relevant to the business of the Maryland Semiquincentennial Commission. Public comment will take place at the beginning of the regular meeting.

Comments are to be directed to the Commission as a whole. The public comment period is intended to provide an opportunity for the Commission to hear from members of the public. Commission Members may refer matters that arise to the Chair for investigation and/or follow-up. However, the Commission will not provide immediate responses to the public comments presented.

The maximum speaking time afforded to any individual speaking on any item of business relevant to the Maryland Semiquincentennial Commission will be 3 minutes, unless otherwise indicated by the Chair. The Chair will moderate the comment period. Any person wishing to make comments during the public comment period shall sign a speakers list prior to the commencement of the meeting. The speakers list will be available at least 15 minutes before the scheduled start of the meeting, and it will be closed once the meeting begins. Persons who have not signed up prior to the start of the meeting will not be permitted to provide public comment.

Speakers shall identify themselves in writing on the speakers list by providing their name, contact information, organizational affiliation (if any), and the subject matter and/or agenda item to which their comments pertain. Public comments will be made in the order in which individuals signed up.

October 28, 2021 Watch

Bylaws

These Bylaws of the Maryland Semiquincentennial Commission, hereinafter referred to as the “Commission”, are subject to the provisions of Executive Order 01.01.2021.03 by which the Commission was created (the “Executive Order”), as may be amended.

ARTICLE I – Purpose

The purpose of the Commission is to recognize Maryland’s unique role in the American Revolution by undertaking commemorative activities that honor all Marylanders and enhance our collective understanding of the past, present, and future. The Commission shall terminate on December 31, 2027.

ARTICLE II – Membership

Section 1.  Appointment; Term. The Commission’s membership of up to 30 Members is established by the Executive Order. A Member shall continue to serve until the termination of the Commission, or until such time as the Governor appoints a successor for the Member.

A. Members of the Commission shall consist of the following:

  1. The Secretary of Budget and Management, or the Secretary’ s designee;
  2. The Secretary of Commerce, or the Secretary’s designee;
  3. The Secretary of Natural Resources, or the Secretary’s designee;
  4. The Secretary of Planning, or the Secretary’s designee;
  5. The Maryland Secretary of State, or the Secretary’s designee;
  6. The Secretary of General Services, or the Secretary’s designee;
  7. The Secretary of Veterans Affairs, or the Secretary’s designee;
  8. The Executive Director of the Governor’s Office of Community Initiatives, or the Director’s designee; and
  9. Up to six (6) members of the general public with related or relevant background, expertise, or interest, appointed by the Governor.

B. The following are invited to be, and shall be upon acceptance, members of the Commission:

  1. Two (2) members appointed by the President of the Maryland Senate;
  2. Two (2) members appointed by the Speaker of the Maryland House of Delegates;
  3. The State Superintendent of Schools, or the Superintendent’s designee;
  4. The State Archivist, or the Archivist’s designee;
  5. The State Historic Preservation Officer, or the Officer’s designee;
  6. The Chair of the Maryland Commission on African American History and Culture, or the Chair’s designee;
  7. The Chair of the Maryland Commission on Indian Affairs, or the Chair’s designee;
  8. The Chair of the Maryland Commission for Women, or the Chair’s designee;
  9. The Executive Director of the Maryland Association of Counties, or the Director’s designee;
  10. The Executive Director of the Maryland Municipal League, or the Director’s designee;
  11. A representative of the Judiciary, appointed by the Chief Judge of the Court of Appeals of Maryland; and
  12. Up to three (3) members from the nonprofit community, selected from the Maryland Center for History and Culture, the Maryland Humanities Council, Preservation Maryland, or other similar

Section. 2   Non-Voting Members. If the Members appointed by President of the Senate and the Speaker of the House of Delegates concurrently serve in the Senate or the House, and on the Commission, those Members shall then serve as non-voting members on the Commission (the “Non-Voting Members”).

Section 3.   Vacancies. Any vacancy occurring in the membership of the Commission shall be filled in the same manner as the original appointment.

Section 4.   Chair. The Governor shall appoint a Chair from among the Members of the Commission.

Section 5.  Vice Chair. At the Commission’s first meeting during each fiscal year, the Members shall elect one of the Members to serve as Vice Chair of the Commission, to serve concurrently with the term of the Chair.

Section 6.  Attendance; Removal. If a Member fails to attend at least 50 percent of the meetings of the Commission during any twelve (12) consecutive months, the Member shall be considered to have resigned and the Chair shall so notify the Member, the Commission and the organization the Member represents at or before the next succeeding regular meeting following such nonattendance. If the Member has been unable to attend the required number of meetings, the Member may request that the Chair waive the Member’s resignation for reasons made public and deemed satisfactory by the Chair. The Governor may remove a Member, other than an ex officio Member, for incompetence, misconduct, or failure to perform the Member’s duties. The Commission may recommend to the Governor the removal of a Member for any of these reasons.

Section 7. Duties of Commission; Staff. The duties of the Commission are established in Sections V and VI of the Executive Order. The Maryland Department of Planning and Governor’s Coordinating Offices shall provide the Commission with resources and staff as feasible and necessary for administering and facilitating the work of the Commission.

Section 8. Conflict of Interest. Members of the Commission shall comply with the Maryland Public Ethics Law contained in Title 5, General Provisions Article of the Annotated Code of Maryland.

ARTICLE III – Meetings

Section 1. Time and Place. The Commission shall meet at least semi-annually at a time and place determined by the Chair. Meetings may be conducted through telephone conference calls or online video conference meetings provided that each participant can communicate in real time with all other participants.

Section 2. Open Meetings. All meetings of the Commission shall be conducted in accordance with the Open Meetings Act.

Section 3.  Notice; Waiver. Notice of all meetings of the Commission, stating the time, date, and place, shall be provided to each Member by email not less than seven (7) days prior to the holding thereof, except that meetings may be held on shorter notice if a simple majority of the Members shall agree and that reasonable notice of a committee meeting shall be given prior to the meeting. Any Member may waive notice for any meeting by attending the meeting or by filing with the Chair a written waiver of the meeting notice either before or after the meeting.

Section 4.  Public Notice. Notice of all meetings of the Commission, stating the time, date, and place, shall be provided to the public by posting on the Commission website. Meeting agendas will be posted in this same location when the meeting notice is posted or not less than 24 hours before the meeting.

Section 5.  Quorum. The majority of the Members then serving on the Commission, not including the Non-Voting Members, constitutes a quorum at any meeting for the conduct of the business of the Commission. A Member who attends a meeting by conference call, online video conference meeting or other means by which the Member can communicate in real time with all other participants shall be counted towards a quorum.

Section 6.  Voting at a Meeting. A proposed action of the Commission shall be made by resolution. The Non-Voting Members shall have no right to vote on any matter brought before the Commission, and shall serve in an advisory capacity only. All other Members present and counted towards a quorum at a meeting of the Commission shall be entitled to one vote on a resolution. There shall be no voting by proxy. Voting may be conducted via telephone conference calls or online video conference meetings as provided in Section 1 above. The minutes of Commission meetings shall record the vote of each Member on each action.

Section 7.  Voting by Electronic Mail Without a Meeting. Any action required or permitted to be taken at any meeting may be taken without a meeting. The Commission will appoint from staff a liaison to administer votes taken by email without a meeting (the “Staff Administrator”). The Staff Administrator shall deliver a resolution setting forth the action to be taken by the Commission by an email addressed to the full Commission. The Members shall each vote on the resolution by email response addressed to the Staff Administrator. The Staff Administrator shall tally the email votes, and forward the tally, along with the all the email votes, to the Vice Chair. The Vice Chair shall confirm the tally, and report the result of the vote to the Chair. The Chair shall report the tally to the Commission no later than one day following the email voting deadline stated in the Staff Administrator’s email. A resolution made by email vote will pass only upon the affirmative vote of a majority of the Members then serving on the Commission, not including the Non-Voting Members. The resolution, the result of the email vote, and the deadline for the email vote shall be recorded in the minutes of the meeting of the Commission that follows an email vote.

Section 8.  Duties of the Chair. The Chair shall preside at all meetings of the Commission; may sign and execute, in the name of the Commission, all authorized contracts, agreements or other instruments; and shall have other duties as may from time to time be assigned by the Commission or as otherwise prescribed by law or these Bylaws

Section 9.  Duties of the Vice Chair. The Vice Chair shall have such duties as delegated by the Chair. At the request, absence, or disability of the Chair, the Vice Chair shall perform all the duties, and when so acting shall have all the powers, of the Chair.

Section 10.  Conduct of Meetings. Meetings of the Commission shall be conducted in accordance with Robert’s Rules of Order in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, or any rules which the Members may adopt.

Section 11.  Books and Records. The Commission shall keep at its principal office correct and complete books and records of account, activities, and transactions of the Commission, minutes of the proceedings of the Members and any committee of the Commission, and a current list of the Members and their business addresses. Any of the books, records, and minutes of the Commission may be in written form or in any other form capable of being converted into written form within a reasonable time.

ARTICLE IV – Committees

Section 1.  General. The Commission may create committees as needed to support its work. Committees shall meet at times as is deemed necessary by the Chair or the majority of the Commission. The Commission shall have an Executive Committee.

Section 2. Executive Committee. The Executive Committee shall have at least three (3) members consisting of the Chair, the Vice Chair, and one or more members to be selected by the Chair. The terms of the Executive Committee members shall be concurrent with the term of the Chair.  The Chair shall act as chair of the Executive Committee. The Executive Committee shall have such duties and perform such functions as may be authorized by the Commission in the administration of the affairs of the Commission. It shall have the express authority to act on behalf of the Commission when such action is required prior to the scheduled meeting of the Commission, or when a quorum of the Commission cannot be formed. The Executive Committee shall maintain a record, or minutes, of its proceedings and shall report regularly to the Commission.

Section 3.   Appointment. All other committee members shall be appointed by the Chair.

Section 4.  Quorum; Voting. A majority of the members of a committee shall constitute a quorum for the transaction of committee business. The act of a majority of those present at a committee meeting at which a quorum is present shall be the act of the committee. The members of a committee may conduct any meeting and vote via telephone conference call or an online video conference meeting in accordance with the provisions of these Bylaws.

Section 5.   Committee Minutes. Each committee shall keep minutes of its meetings, may establish rules of procedure for its business, and shall present a report at the next scheduled meeting of the Commission. Copies of all committee correspondence and records shall be filed with the Chair for inclusion in the Commission’s records.

Section 6.  Voluntary Advisors. The Commission may invite outside advisors having specific expertise or interest useful to the Commission (a “Voluntary Advisor”) to serve on committees or attend meetings of the Commission in a volunteer, non-compensated, advisory and non-voting capacity. Candidates for Voluntary Advisors may be recommended to the Chair by any current sitting Commission member. Recommendations for Voluntary Advisors shall be reviewed by the Executive Committee, and appointed by the Chair. Voluntary Advisors serve in an advisory capacity only, are not entitled to vote on matters before the Commission, may not count towards a quorum of the Commission, and are not entitled to any compensation. Voluntary Advisors shall at all times comply with the Maryland Public Ethics Law contained in Title 5, General Provisions Article of the Annotated Code of Maryland.

ARTICLE V – Finances

Section 1.  Fiscal Year. The fiscal year of the Commission shall begin on July 1 and end on June 30 of the year following.

Section 2.  Gifts. The Commission may solicit, accept, use, and dispose of donations, funds, and gifts in conformance with the Public Ethics Law, to support the goals and purposes of the Commission.

Section 3. Members Compensation. Members of the Commission may not receive any compensation for their services, but may be reimbursed for their reasonable expenses incurred in the performance of duties in accordance with the State Standard Travel Regulations and as provided in the State budget.

ARTICLE VI – Amendments of Bylaws

Section 1.  Amendments. These Bylaws may be amended by a two-thirds majority of the Commission. Proposed amendments must be submitted in advance and sent out with the regular Commission meeting announcement.

Section 2.  Limitation. These Bylaws shall not be amended in a way that would make the Bylaws in any way inconsistent with the Executive Order. Any such amendment so adopted shall have no force or affect.

 

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